any data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give us via our site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (GDPR); and
Peter Brett Associates LLP, a limited liability partnership registered in England under company number OC334398 whose registered address is Caversham Bridge House, Waterman Place, Reading, RG1 8DN. We are part of a group of different legal entities operating around the world details of which can be found on stantec.com website.
2. Our site
Our site is owned and operated by us.
3. This notice
This notice applies mainly to your use of our site. Our site may contain links to other websites. Please note that we have no control over how your data is collected, stored, or used by other websites and we advise you to check the privacy notices and, or policies of any such websites before providing any data to them.
4. Your rights
Under the GDPR, you have the following rights, which we will always work to uphold:
a) The right to be informed about our collection and use of your personal data
b) The right to access the personal data we hold about you. Part 9 will tell you how to do this.
c) The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete.
d) The right to be forgotten (i.e. right to ask us to delete or otherwise dispose of any of your personal data that we have).
e) The right to restrict (i.e. prevent) the processing of your personal data.
f) The right to object to us using your personal data for a particular purpose or purposes.
g) The right to data portability (i.e. obtaining a copy of your personal data to re-use with another service or organisation).
h) Rights relating to automated decision-making and profiling. We do not use your personal data in this way.
For more information about our use of your personal data or exercising your rights as outlined above, please contact us using the details provided in Part 10.
Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau.
If you have any cause for complaint about our use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office.
5. What personal data we collect
Depending of the circumstances, we may collect some or all of the following data:
Visitors to our site
We may collect data automatically about your usage of our site using cookies and other technology (for full details see our Cookies notice here). For this, we use your IP address (numbers identifying a computer on the internet) to collect data about internet traffic, your browser type and computer. If you do not want to receive cookies, you may reject them by using your browser settings provided they are not necessary for delivery of our websites or services to visitors.
If you apply for a job within PBA using our specialist recruitment website (http://www.careers.peterbrett.com) or otherwise, you may be asked for personal data such as your name, contact details, your employment history, salary, work permissions, etc. This data will be used solely for assessing your application. If your application is unsuccessful or you choose not to accept any offer of employment we make, the personal data will not be held for longer than necessary, after which time it will be destroyed, although relevant information will be retained in the longer term to facilitate our equal opportunities monitoring.
If your application is successful, the information will form part of your employment file and we will be entitled to process it for all relevant purposes in relation to your employment.
Providing our services
If you are seeking an estimate of costs for consultancy services, are provided with free initial advice or become a client of PBA, we will also need some data such as you name, address and contact information. We hold some data of the individuals who have requested our services for providing the services. However, we only use these details to provide the services requested.
6. Use of your personal data
6.1 All personal data is processed and stored securely, for no longer than is necessary in light of the reasons for which it was first collected. We will comply with our obligations and safeguard your rights under the GDPR at all times.
6.2 Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails or newsletters from our marketing team) or because it is in our legitimate interests. Specifically, we may use your personal data for the following purposes:
6.2.1 Providing and managing your access to our sites
6.2.2 Supplying our services to you (please note that we require your personal data in order to enter into a contract with you)
6.2.3 Entering into a contract of employment with you
6.2.4 Personalising and tailoring our services for you
6.2.5 Replying to emails from you
6.2.6 Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by emailing firstname.lastname@example.org)
6.3 With your permission and where permitted by law, we may also use your data for marketing purposes which may include contacting you by email with information and news on our services or invitation to an event. We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that we fully protect your rights and comply with our obligations under GDPR.
6.4 You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
7. Storage of your personal data
We keep your personal data only for the time needed to use it as described in this notice and, or for as long as we have your permission to keep it.
Data security is important to us, and to protect your data we have taken suitable measures to safeguard and secure data collected.
8. Sharing of your personal data
Subject to the following, we will not share any of your data with any third parties for any purposes.
We may share your personal data with other legal entities part of Stantec Inc. group around the world for the purpose set out in this notice. Whenever we share or transfer your personal data out of the EEA, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:
In certain circumstances, we may be legally required to share certain data held by us, which may include your personal data, for example, where we are involved in legal proceedings, where we are complying with legal obligations, a court order, or a governmental authority.
We may sometimes contract with third parties to supply services to us for your benefit (e.g. our online job application system (from www.careers.peterbrett.com)) or our training management system for employees. Where any of your data is required for such a purpose, we will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, our obligations, and the obligations of the third party under the law.
We may compile statistics about the use of our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you.
9. Access to your personal data
If you want to know what personal data we have about you, you can ask us in writing. This is known as a “subject access request”.
There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding.
We will respond to your subject access request within 28 days and, in any case, not more than one month of receiving it. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of our progress.
10. Contact us
To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the following details:
Data Compliance Officer
Peter Brett Associates LLP
Caversham Bridge House
Waterman Place, Reading
RG1 8DN, United Kingdom
We may change this notice from time to time. This may be necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection.
Any changes will be immediately posted on our site and you will be deemed to have accepted the terms of the notice on your first use of our site following the alterations. We recommend that you check this page regularly to keep up-to-date.
Last updated: 16 January 2019